Privacy Policy

Metclad Contracts Limited (“we”) are committed to protecting and respecting your privacy.

This policy (together with our terms and conditions) sets out the basis on which any personal data we

collect from you, or that you provide to us, will be processed by us.

In regard to data protection and privacy legislation we qualify as the controller, our registered office is at Hazelford Way, Newstead Village, Nottingham, NG15 0DQ. Company registered no. 3185456.

Your privacy is important

We value your right to privacy and strive to protect your personal data in accordance with applicable data protection legislation and more specifically with the General Data Protection Regulation (GDPR) and its national implementing legislation.

This Privacy Policy describes how we collect and use your personal data, to whom your personal data may be disclosed by us and finally your rights with respect to the processing of your personal data.

Updates and reviews of this policy will be required periodically, the latest version should be sourced from our website www.metclad.co.uk.

Please note by using our website or any other means of sharing your personal data with us, you acknowledge that your personal data will be processed as described in this Policy. This does not constitute your ‘consent’ to the processing of your personal data. We do not process your personal data on the basis of your consent, unless specifically indicated.

Whose personal data do we collect?

We collect personal data from:

People we meet at, for example network events and fairs.
In the context of our services, we may collect personal data relating to our clients, providers, contacts or visitors of our website.

How do we collect personal data relating to you?

We may collect information about you in various ways:

Directly from contacts, for example when meeting in the course of normal business, data coming from a business card or data given orally to us will be processed by our ERP / CRM system.
Directly from you when you visit our website www.metclad.co.uk, which may include information you provide to us by means of contact forms or registration forms.
Data files from other companies/customers. This data will be processed by our ERP / CRM system.

What personal data do we collect and for what purposes do we use your personal data?

We collect the following information about you, and we use it for the following purposes:

Your identification, contact information, training data and in certain circumstances relevant

health surveillance data (name, address, telephone number, email address, other contact

details, qualifications and health surveillance history):

Contracts administration
Determine the right to work in the UK
Assess competencies
Conduct risk assessment
to improve our services and the quality thereof
to improve our website
Marketing (through non-electronic means or telephone calls) purposes, we rely upon our
legitimate interest for your consent. Please do note you have the right to opt-out any
time (see below).

With whom do we share your personal data?

In the context of the purposes as listed above, we may share your personal data with third

parties, such as service providers we use (e.g. IT service providers or marketing agencies).

We will ensure that, where relevant, contractual safeguards are implemented to ensure the

protection of your personal data when disclosing your personal data to a third party. For

example, we will enter into data processing agreements with relevant parties (providing for

restrictions on the use of your personal data and obligations with respect to the protection and

security of your personal data).

Your personal data and/or personal profiles shall not be rented, nor sold to third parties without

your prior explicit consent.

How long do we store your personal data?

Your personal data will not be stored for longer than is necessary in relation to the purposes for

which we process them. Only where we are legally obliged to, or where this is necessary for

defending our interests in the context of judicial proceedings (e.g. in case of a dispute), we will

store the personal data for longer periods. Specifically, the following storage periods apply:

name, address, telephone number, email address or other contact details: storage
period up to 12 years
Training and right to work evidences from the date of last employment 12 years
Health records 40 years from the date of last entry
IP address and surfing behaviour: storage period 2 years

How do we protect your personal data?

We will implement the necessary administrative, technical and organisational measures for

ensuring a level of security appropriate to the specific risks that we have identified. We protect

your personal data against destruction, loss, alteration, unauthorised disclosure of or access to

personal data transmitted, stored or otherwise processed. More specifically, we have taken the

following measures (request our M33 - Security Policy for specifics), access limited to essential

users familiar with this policy:

Physical data within a locked office in a locked filing cabinet
Electronic data, firewall, antivirus and enterprise profile passwords / permissions.

Further, we seek to ensure that we keep your personal data accurate and up to date. In view

thereof, we kindly request you to inform us of any changes to your personal data (such as a

change in your contact details).

What are your rights and how you can exercise them?

You have the right to:

information about and access to your personal data;
rectify your personal data;
erasure of your personal data (‘right to be forgotten’);
restriction of processing of your personal data;
object to the processing of your personal data;
receive your personal data in a structured, commonly used and machine-readable
format and to (have) transmit(ted) your personal data to another organization.

To read more about these rights, and circumstances under which you can use these rights, in

particular your right to object, see annex.

Contact

If you have any questions, comments or complaints in relation to this Privacy Policy or the

processing of your personal data by us, please feel free to contact us at by regular mail

addressed to the data protection officer, Metclad Contracts Limited, Hazelford Way,

Newstead, Nottinghamshire NG15 0DQ. Email; info@metclad.co.uk or Telephone 01623 720032.

Annex

Right to information and right to access your personal data

You may at any time request more information on our processing activities and the personal

data that we are keeping about you.

Right to rectification of inaccurate or incomplete personal data

You have the right to require us to, without undue delay, rectify or complete any of your

personal data that is inaccurate or incomplete.

Right to deletion of your personal data (‘right to be forgotten’)

You may request us to delete (part of) your personal data in the following situations:

when the processing is no longer necessary for achieving the purposes for which they
we collected or otherwise processed these; or
when the processing was based on your consent and you have decided to withdraw
that consent;
when you have other reasonable grounds to object to the processing of your personal
data;
when we would unlawfully process your personal data;
when your personal data have to be erased in compliance with a legal obligation
directed to us.

We note that in some case, we may refuse to delete your personal data: (i) for exercising the

right of freedom of expression and information; (ii) for compliance with a legal obligation; or (iii)

for the establishment, exercise or defence of legal claims.

Right to restriction of processing

You may request us to (temporarily) restrict the processing of your personal data in the following

situations:

when you have contested the accuracy of your personal data, for a period enabling us
to verify this accuracy; or
when the processing appears to be unlawful and you request us the restriction of use of
your data instead of the deletion of this data; or
when we no longer need the personal data for the purposes of the processing, but you
need them for the establishment, exercise or defence of legal claims; or
pending verification whether our legitimate grounds override yours in the framework of
an objection.

Right to object to the processing of your personal data (free of charge)

You may under certain circumstances object to the processing of your personal data, when

such processing is based on our “legitimate interests”. If we agree, we will no longer process

your personal data, unless we have compelling legitimate grounds to do so, or because such a

processing is necessary.

Where we process your personal data for direct marketing purposes, you may at any time

object to the processing thereof or withdraw your consent thereto. You also have the right not

to be subject to profiling for direct marketing purposes.

Right to data portability

In some cases, you have the right to receive all your personal data in a structured, commonly

used and machine-readable format and have the right to transmit those data to another

controller. This right applies:

in case the processing is based on consent or on the necessity for the performance of a
contract; and
in case the processing is carried out by automated means.

Cookie Policy

What are cookies?

Cookies are small pieces of data that are stored on your computer or mobile device via your

browser.

Why we use cookies?

We use certain cookies and social media plug-ins on our website. Some of them are essential to

make our website work, others serve to provide you a better, faster and safer user experience.

On our website, we use the following cookies:

Analytical cookies
This cookie allows us to recognize the visitors of our website, to count the number of
visitors and to identify the way in which they navigate. This allows us to improve the user
navigation and to ensure that visitors can faster and easier find what they need.
Functional cookies
This cookie makes it easier for our website to work, makes it more pleasant for visitors,
and ensures that you have a more personalized browsing experience. For example,
these cookies can apply security settings on a per-client basis or these cookies can
remember your language preferences.

Further, we use social media plug-ins. They enable us to use social media (LinkedIn, Twitter,

Facebook) ‘share’ buttons. More information in this respect is to be found in the privacy policy

of your social media service. In case you do not wish to establish a connection with your social

media profile, please log out before using our site.

How can you manage / delete these cookies?

All major internet browsers offer the option to manage the cookies that were installed on your

computer or mobile device.

In case you do not wish that this website / web application places cookies on your computer /

mobile device, you may limit or delete these easily by adjusting you mobile or browser settings.

In addition, you can set you mobile or browser settings in such a way that you get a notification

every time you receive a cookie on your computer or mobile device, so that you can decide

whether you wish to accept this cookie or not.

Please note that when you disable certain cookies of which we are making use, the possibility

exists that certain parts of our website / web application will no longer function properly, and

you will no longer enjoy an optimal user experience.